Bellinghome School of Music private lessons policies:
Please read the following policy information carefully and sign below.
At Bellinghome School of Music, we implement several billing and communication procedures intended to provide our teachers with consistency and streamline administrative support for our students and families. In the aim of this goal, we require all scheduling adjustments to be managed exclusively through the My Music Staff (MMS) Student Portal and the front desk.
This document only applies to students taking lessons at a 3x per month basis.
Billing Policy
As of February 1st, 2025*, all pre-existing students taking classes at an average of three a month and wishing to remain at this lesson frequency will be moved to a 3x Monthly Tuition Rate.
Students who wish to take classes 3 times monthly will be billed monthly at the rate of a student’s assigned teacher’s rate, multiplied by 3. How each month’s lessons fall will be determined by each year’s calendar.
Example: 30 minute lessons @ $40 per lesson = $120 per month
*Any additional lessons will require manual scheduling with drop-in rate payment at time of scheduling.
To minimize the admin burden of this tuition structure accommodation, lessons will be scheduled on the First 3 Naturally Occurring Weekdays of Each Month.
*Any lessons falling on Bellinghome-recognized holidays will be automatically bumped to the next week to ensure 3 lessons are scheduled per month.
*December tuition will include 2 or 3 lessons, depending on your lesson’s weekday.
Those wishing to take lessons on Winter Break Holiday days will require manual scheduling with approval from assigned teachers.
Tuition is due on the 1st of each month.
Autopay is recommended for payment processing convenience.
Failed payments on autopay will automatically send warning notices before a late fee is assessed.
Tuition payments made after the 8th of each month will incur a $15 late fee.
Tuition payments remaining unpaid by the 15th of each month will result in student removal from the calendar.
Autopay will be required after the 3rd late tuition payment.
Tuition Subscriptions must be cancelled with a 2+ week advance notice.
2+ week’s advance notice of a tuition subscription cancellation is required as a courtesy to your assigned teacher in order to allow the front desk a reasonable chance to fill the assigned teacher’s booking calendar.
You will be responsible for paying for two additional lessons if you wait until the beginning of the month in question to give notice.
Bellinghome strongly recommends giving notice one month ahead of the planned departure so we may plan accordingly for that assigned teacher’s time slot.
Bellinghome appreciates everyone’s understanding and consideration in this manner as we work to support the musicians teaching independently with us!
Make-Up Credits Policy
A lesson cancellation made with at least 24 hours’ advance notice will earn a make-up credit.
A make-up credit expires 90 days from the cancellation date.
Make-up credits can only be used for make-up lessons.
Make-up credits cannot be applied to invoices.
Discounted invoices will not be provided unless a teacher is absent & no substitute is available.
Students may receive up to:
3 make-up credits per quarter
12 make-up credits per year
Quarterly periods are defined as:
January 1st - March 31st
April 1st - June 30th
July 1st - September 30th
October 1st - December 31st
Lesson Cancellation & Rescheduling Policy
All lesson cancellations and rescheduling must be arranged through the MMS Student Portal, or the front desk via phone or email.
The MMS Portal allows students to cancel lessons and register for make-up slots with at least 24 hours’ advance notice.
Notifications are automatically sent to the desk and teacher upon scheduling changes made within the MMS Portal.
Teachers will be open to communication about scheduling conflicts or other concerns, but teachers will not manage the Bellinghome lesson calendar directly and cannot confirm scheduling changes independently from the front desk or the MMS Student Portal.
MMS Student Portal Support
For help using the MMS Student Portal, view these short Instructional How-To Videos:
Office Closure Policy
Bellinghome is formally closed on the following Holidays:
January 1st, 2025 - New Year’s Day*
*Desk Closed. Normally scheduled lessons & make-ups allowed.
February 17th, 2025 - President’s Day
May 26th, 2025 - Memorial Day
June 19th, 2025 - Juneteenth
July 4th, 2025 - Independence Day
September 1st, 2025 - Labor Day
November 27th, 2025 - Thanksgiving
December 20th, 2025 - January 2nd, 2026 - Winter Break
By default, lessons that would land on Mid-Year Holidays will automatically be bumped to the next week for ease of scheduling. Winter Break will be dependent on your lesson’s weekday and the year we’re in.
Changes to this default rescheduling will require contacting the front desk.
Lessons are allowed on Holidays if prior arrangements are made with the front desk between both the student and their assigned teacher.
*For Future Dates, Click To View: Bellinghome School of Music Online Calendar
Click here to see the 3x Monthly Lesson Scheduling Calendar for 2025.
Click here to see the 3x Monthly Lesson Scheduling Calendar for 2026.
Please contact the desk with further questions about lessons and Holidays!
Teacher Cancellations Policy
If a lesson is canceled by the teacher, and no suitable substitute teacher is available, a monetary credit equal to the cost of one lesson will be applied to the next invoice.
Short-Notice Cancellations Policy
No-shows / lessons missed without prior notification will not be eligible for make-up credits.
Lessons canceled with fewer than 24 hours’ advance notice will not be eligible for make-up credits.
Exceptions to this rule can be discussed with the front desk to determine whether or not a make-up can be issued in times of explicit emergency circumstance as warranted by urgent medical necessity or personal health and safety protection as caused by severely inclement weather conditions or catastrophic events.
Policy Questions Support
To ensure a smooth transition, we have brought on Jadyn as a part-time Senior Project & Consulting Manager and Lead Communications Specialist. Jadyn, alongside our front desk staff, Zach, and myself, Nick Taylor, as owner, will be available to address questions and concerns during this transition.
Contact Jadyn:
Phone: (360) 922-9979
Email: communications@bellinghomeschoolofmusic.com
Please leave a detailed message if you receive her voicemail, including your name, student information, and assigned teacher(s). Jadyn will respond as promptly as possible and will be making time to accommodate after-hours calls as needed when she is available.
Bellinghome School of Music is honored to bring music, education, and growth for our community at large. Thank you for being here with us!
Nick Taylor
Owner, Bellinghome School of Music